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Eventgroove Tax Policy

Eventgroove will identify, collect, and remit tax on attendee purchases on behalf of the Organizer (as applicable). Sometimes, the Organizer may enable Tax on Events when the tax compliance integration is not assessing tax. The user is responsible for understanding the requirements of the appropriate governmental authorities.

Your Tax Responsibility

You are solely responsible for determining which, if any, sales, use, value added, goods and services, consumption, excise and other taxes, duties, levies and charges (collectively, “Taxes”) apply to your use of the Site and to sales you make using the Site. It is your sole responsibility to, and you will, collect, remit and report the correct amounts of all such Taxes to the applicable governmental authorities (“Tax Authorities”). Company will assess and remit amusement sales tax on behalf of User. USER SHALL NOT HOLD US OR OUR REPRESENTATIVES LIABLE FOR USER'S FAILURE TO COMPLY WITH ANY LAW OR OUR FAILURE TO NOTIFY USER OF, OR PROPERLY APPLY, ANY LAW;

We cannot give you legal or tax advice, so please check with your legal and/or tax advisor about any applicable Taxes. If a Tax Authority requires us to pay any Taxes attributable to your use of the Site or to sales you make using the Site, you must promptly and fully reimburse us for such Taxes upon demand, plus all associated costs, penalties, interest and expenses.

Request for Information

Despite what is stated in Your Tax Responsibility, in certain jurisdictions, we may be required to collect and remit Taxes relating to your sales of tickets, registrations, or other items made using the Site. To determine whether we must collect any Taxes on your behalf, we may request certain information when you create an event using the Site. Such information may relate to the location of your event and other similar information. If we request such information, you represent and warrant that the information you provide is true and correct. We cannot give you legal or tax advice, so please check with your legal and tax advisor about any information you provide through the Site. If a Tax Authority requires us to pay any Taxes attributable to your event due to incorrect information you provided us, you must promptly and fully reimburse us for such Taxes upon demand and all associated costs, penalties, interest, and expenses.

Collection by Eventgroove

Despite what is stated in Your Tax Responsibility, we may, in certain jurisdictions, be required to collect and remit Taxes on your sales of tickets, registrations, and other items through our Site to the Tax Authorities. A list of the jurisdictions in which we collect Taxes on Eventgroove Fees is available here.

Obligation to Pay Taxes

If the event venue is in a jurisdiction in which we collect taxes, we are required to collect Taxes from you for paid tickets, registrations, and other items sold on or through the Site. We are also required to remit and report any such Taxes collected to the Tax Authorities.

Please be aware that falsifying or misrepresenting information to evade tax payment may result in fines and/or criminal prosecution. You must promptly and fully reimburse us for all out-of-pocket expenses arising from your falsification.

In certain jurisdictions, we do not collect and remit Taxes on the price of the tickets, registrations, and other items you sell on or through the Site. To learn more about our process for collecting and remitting taxes, see our Help Center article.

IRS Reporting

In addition, under United States federal tax law, if we process transactions above a specified threshold during a given calendar year and in the aggregate across all of your accounts, we might be required to report to the IRS:

The gross amount of the total reportable payment card/third-party network transactions for the calendar year. Gross amount means the total dollar amount of total reportable payment transactions for each participating payee without regard to any adjustments for credits, cash equivalents, discount amounts, fees, refunded amounts, or any other amounts. The dollar amount of each transaction is determined on the date of the transaction;

  • Your name;
  • Your address; and
  • Your tax identification number (collectively, "Your Tax Information").

In such instances, we are required to either (a) collect Your Tax Information when you reach the specified threshold; or (b) establish that you are a foreign person not subject to Form 1099-K information reporting. If applicable, upon request, you will provide us with an IRS Form W-8 establishing your foreign status. You will not receive any further payments from us until either (a) or (b) above are satisfied.

Providing Payee Copies Electronically

If we are required to report the gross amount of the total reportable payment card/third party network transactions paid to you for the calendar year to the IRS on a Form 1099-K, Payment Card and Third Party Network Transactions, we are also required to furnish a copy of that Form 1099-K to you. By agreeing to these terms, you consent to receiving that Form 1099-K electronically, rather than on paper, and you acknowledge and consent to the following terms:

  • Your consent will be effective immediately and will be effective unless and until you withdraw that consent as described below.
  • We will provide you with notice via email when your Form 1099-K is available in your Eventgroove account.
  • You must keep your email address current in your Eventgroove account profile in order for us to notify you when your Form 1099-K is available.
  • You may obtain a paper copy of your Form 1099-K by contacting us via the Eventgroove Help Center. A request to obtain a paper copy of your Form 1099-K will not be treated as a withdrawal of your consent to receive electronic forms in the future.
  • You will be able to access your Form 1099-K for up to 3 years in your account platform after it has been made electronically available to you. To retrieve your electronic Form 1099-K you will need access to:
    • An internet connection;
    • A current version of your web browser. Google Chrome or Firefox are recommended for the best experience. Internet Explorer versions 11 and earlier are no longer supported;
    • A current version of a program that accurately reads and displays PDF files (such as Adobe Acrobat Reader);
    • A printer if you wish to print out and retain records on paper;
    • Electronic storage if you wish to retain records in electronic form; and
    • A computer with an operating system that can support all of the above.
  • You may withdraw your consent by contacting us via the Eventgroove Help Center. Your withdrawal of consent will be effective 60 days after it was received. We will confirm your withdrawal with you and the date on which it takes effect via email. A withdrawal of consent does not apply to a Form 1099-K that was furnished electronically before the date on which the withdrawal takes effect.

Right to Withhold

We reserve the right to withhold the payment of any amounts that we owe to you and pay such amounts as required by applicable local, state, provincial, national or other law, rule, regulation, judgment or order, in each case as determined by us, or to seek later payment from you of any amounts of Taxes uncollected and unremitted that are related to your events.